Choosing a convention centre for a special event can be quite difficult if you have never done it before. There are many factors to consider, i. E. Location, size, price, and amenities. Here is some advice to put you on the right track.
The type of event is the first factor to consider. Is it an exhibition, a conference, or a gala? The number of people and the nature of the event will determine the space required. For example, if you are organizing a large gathering or an exhibition, the best choice would be a place that specializes in such functions.
If you are making arrangements for a conference, a hotel that offers a specialist service for this type of business function is a good idea. If the gathering is for an informal meeting, strategy planning, or a team-building program, a retreat or resort with conference facilities is preferable. In this way, the delegates can mix business with pleasure.
If you are catering for 300 delegates, it is very important that the venue you choose can accommodate 300 people comfortably. Sitting all day in room crammed with other people can be frustrating, distracting, and annoying. If the event is an exhibition, the most important aspect is to make sure the venue is spacious enough to enable visitors to wander around the various exhibits.
The time of the year is another critical factor. Even if the event would be better in an outdoor environment, don’t take a chance if there is a possibility of inclement weather. Just one downpour of rain could ruin everything and not only dampen the spirits of everyone involved, but cause damage to equipment and products.
Similarly, an outdoor event in the sweltering summer months should be avoided. The attendees would much rather be in the comfort of air conditioning. If the delegates are traveling from other destinations, the convention centre should be in close proximity to a hotel.