Administrative Assistants are the backbone of every office and essential to their efficient management. They come from a wide variety of fields, backgrounds and levels of experience. They operate in almost every field of business, from finance to medicine, education and beyond. The demand for stellar admin-assistants is high. According to the Bureau of Labor Statistics, the occupation ranks among those with the highest number of job openings. Having a great resume that highlights your skills, qualifications and professional history is a necessity to land the right position.
Administrative assistants perform a wide variety of tasks, but there are several functions that are universal to the position. They are responsible for managing office calendars, controlling the flow of information within the office and working closely with vendors and external clients.
The most important element of your administrative assistant resume is your relevant experience. Highlight any positions that show your communication skills, customer service acumen and organization skills. List any major projects in which you assisted, and include results that the company enjoyed because of your work. Employers look at a strong history of stellar work over a period of years, so play up any experience you have, no matter how small you think it may be.
Employers look for administrative assistants that have the skills to perform the job well, and the ability to learn new skills quickly. Mention any skills that you have updated recently or learned in your last position. List any instances where you learned a new skill under pressure or under a tight deadline. The most important skills that employers look for are computer literacy, strong people skills and the ability to manage multiple tasks at the same time.
Most administrative assistants have no formal training or education. While there are schools that offer courses in office administration, it is not necessary to embark on a degree program that specializes in the field. The majority of stellar administrative assistants gain their education on the job. Everything from travel planning to appointment setting, conference and meeting planning can be learned while on the job. Employers who are searching for a stellar assistant to manage their calendars and their offices search for candidates who are excellent communicators, highly organized and have the ability to meet deadlines.
It is important to highlight any experience you have in specialty fields such as the legal or medical field. These assistants have experience in preparing legal briefs, creating subpoenas, and assisting in legal research. They may work under the supervision of an attorney or paralegal. Administrative assistants in these fields are in shorter supply and can demand higher salaries. They have more options available to them and are highly sought after.
When creating your administrative assistant resume, highlight the skills that will make you stand out above the crowd. Put your best foot forward and make yourself shine on paper by playing up your communication skills, your shining personality and your track record of excellence. Create the administrative assistant resume that is impossible to pass up.
A career is a necessity in today;s economy, and few of us can get by without one. More employment advice on administrative assistant resumes is available online and at community libraries. Be a smart candidate and do your homework before submitting your CV.
A great resume is the key to getting an interview, and the bar these days is quite high. For more information about crafting your own admin-assistant resume visit AdministrativeAssistantResume.ca, or visit your local employment centre.